Email Management

• Create folders or labels in the executive's mailbox to organize emails by priority, project, or sender. This will make it easier to locate important emails later on.
• Set up filters or rules to automatically sort incoming emails into the appropriate folders. For example, the assistant can filter emails from specific senders or with certain keywords to go directly into designated folders.
• Prioritize emails to determine which emails require immediate attention and which can wait. Flag or mark important emails, and use features like "unread" or "starred" to easily identify them.
• Set aside specific blocks of time each day to check and respond to emails. Avoid constantly checking your inbox
• Practice the two-minute rule: If an email can be responded to or actioned in two minutes or less, do it immediately. Otherwise, delegate it, schedule it for later, or file it for reference.
• Limit email notifications: Minimize distractions by turning off unnecessary email notifications.
• Use templates for common responses for frequently asked questions or standard responses to save time when replying to similar inquiries.
• Delegate when appropriate: If an email requires action from someone else, delegate it promptly and clearly communicate any necessary instructions or deadlines.
• Archive or delete old emails: Regularly archive or delete emails that are no longer needed to keep your inbox clutter-free. Use search functions to quickly find archived emails if necessary.