Expense Management & Tracking

Establish Clear Policies and familiarize yourself with the company's expense policies and guidelines to ensure compliance with regulations and procedures.
Communicate these policies to the executive and other team members to ensure consistency in expense management practices.
Work with the executive to establish a budget for various expenses, including travel, supplies, entertainment, and other business-related costs.
Develop a budgeting plan to track expenses and ensure that spending remains within allocated budgets

Keep detailed records of all expenses incurred by the executive, including receipts, invoices, and documentation.
Utilize expense tracking software or spreadsheets to organize and categorize expenses for easy reference and reporting
Collect and organize receipts for all business-related expenses, ensuring that they are properly labeled and stored for reimbursement.
Implement a system for submitting and processing expense reports, including deadlines and procedures for reimbursement. In case the company doesn't have any
Verify that expense reports are accurate and complete before submitting them for approval.
Follow up on outstanding reimbursements and ensure that payments are processed promptly.
Negotiate favorable terms with vendors and suppliers to optimize purchasing decisions and reduce costs.
Maintain relationships with key vendors and suppliers, addressing any issues or concerns related to billing, pricing, or service quality.